Purpose

The House of Delegates (HOD) serves as the College’s legislation overseer, collecting and disseminating local, regional and state policy intel to the Advocacy Council so that it can be addressed before it impacts the specialty.

Composition

  • Officers – Speaker, Vice-Speaker, Recording Secretary – must be College Fellows
  • Super-delegates – one from each designated region
  • Delegates - one from each state
  • Society delegates - one optional per society

The Speaker shall preside at all HOD meetings.

Terms and Appointments

  • Officers – serve a one-year term and may serve for a maximum of two years in any one office.
  • Super-delegates - serve a five-year term with the option to extend for an additional term.
  • Delegates - serve a five-year term with the option to extend for an additional term.
  • Society delegates – (optional position) serve a two-year term with the option to extend for an additional term.
  • Fellow-in-Training (FIT) delegate – one FIT serves a non-renewable two-year term.

The nomination for Recording Secretary will be made by the HOD Speaker, Vice Speaker, Recording Secretary, the Advocacy Council Chair and the Executive Director of Advocacy and Governmental Affairs. The Recording Secretary nomination, and any resolutions to be voted on, will be distributed to all HOD members no less than 30 days prior to the HOD business meeting held during the College Annual Meeting.

Upon expiration of their terms, the Vice Speaker will automatically succeed to the office of Speaker and the Recording Secretary will automatically succeed to the office of Vice Speaker. No two offices may be held by the same person.

Any active College member can apply to be a super-delegate or delegate via an online application that will be available from January 15 to February 28 each year. Applicants will be vetted and appointed by a workgroup comprised of the HOD Speaker, Vice Speaker, Secretary, current super-delegates, the Advocacy Council Chair and the Executive Director of Advocacy and Governmental Affairs.

Society delegates are optional positions and one delegate can be appointed by each local, state and regional allergy society.

The FIT delegate is appointed by the Fellow-in-Training Members Section’s Executive Committee.

Resignations, Removal and Vacancies

HOD officers, super-delegates and delegates are expected to complete their terms but may resign by giving written notice to the HOD Speaker and Advocacy Council chair stating the effective date of the resignation. HOD officers, super-delegates and delegates may be removed at the discretion of the HOD Speaker, Advocacy Council Chair and Executive Director of Advocacy and Governmental Affairs upon approval of the Advocacy Council Board of Directors, whenever, in their judgment, the best interests of the ACAAI would be served.

Quorum and Voting

A quorum for any meeting of the HOD will be composed of ten percent of the super-delegates and delegates eligible for representation. Only officers, super-delegates, delegates, society delegates and the FIT delegate, who are all voting members and are present at the time of the quorum call shall be counted. The act of a majority of the voting members at a duly called meeting at which there is a quorum shall be the act of the HOD. No proxy votes will be accepted.

Budget and Financing

The HOD assists with the implementation of strategic priorities established by College Board of Regents that are funded through the College’s budget.

Meetings

The HOD will conduct its annual business meeting during the College’s Annual Meeting and will also hold an annual HOD training and strategy session.

Resolutions

Any super-delegate or delegate may submit a resolution for consideration by the HOD. Resolutions must be submitted in writing to the College Executive Office no less than 30 days prior to the HOD business meeting that is held during the College’s Annual Meeting. Any resolutions submitted after the deadline will be reviewed by the HOD officers, who will determine whether the resolution will be discussed at the upcoming business meeting or held until the following business meeting.

Any resolutions to be voted on, will be distributed to all HOD members no less than 30 days prior to the HOD business meeting held during the College Annual Meeting. Resolutions passed by the HOD will be reviewed by the Advocacy Council Board, and, if approved, be recommended to the College Board of Regents for consideration.